Virtual Assistant – Executive Assistant, with Experience

Job Description:

• Proactively manage complex calendars, schedule meetings, resolve scheduling conflicts, and ensure the executive stays on time.
• Screen, prioritize, and respond to emails; draft internal and external communications to ensure timely responses.
• Prepare agendas, take meeting minutes, and track action items to ensure follow-through on key deliverables.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and detailed itineraries.
• Assist in tracking project deadlines, coordinating with team members, and ensuring tasks move forward efficiently.
• Conduct ad-hoc internet research and prepare reports, presentations, or spreadsheets as needed.
• Organize digital files and maintain accurate records in CRM software or internal databases.
• Act as the primary point of contact for internal and external stakeholders, handling inquiries with professionalism and discretion.

Requirements:

• Minimum of 2 years of hands-on experience as an Executive Assistant or Senior Administrative Assistant is required.
• High school graduate, college undergraduate, or college graduate.
• Familiarity with project management tools (e.g., Trello, Asana, ClickUp) is a plus.
• Fluent in English, both written and spoken, with a strong ability to draft professional emails.
• High level of discretion and confidentiality.
• Strong anticipation skills (ability to solve problems before they happen).
• Exceptional organizational and time-management skills.
• Must be willing to work a graveyard shift (to align with executive business hours).

Benefits:

• Must be residing within the Philippines
• Expert proficiency in Google Workspace (Calendar, Gmail, Drive) and/or MS Office.